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PowerShell SSRS function Export-SSRSReports() to RDL files

by Dan Thompson on May 13th, 2013

I was asked to consolidate two 2005 SSRS Servers with over three hundred reports on them and export the contents into one 2012 SSRS Server. I figured I now had two options, either take my phone off the hook for a week and reside myself to the fact I’m going to be doing a lot of mouse clicking, or see how PowerShell can be used to script objects in SSRS. …I chose the later.

Fortunately for me, I stumbled upon an article by Donabel Santos (link here) which showed how to achieve half of what I was trying to do. I figured if I could script the objects out of SSRS into RDL files, I would be able to upload the RDL files to the new server. This is the way you would do it manually after all.

The script worked a charm and with a few modifications I got it to be able to read from 2005 SSRS server and also versions above that. There are a few variations from the ’2010′ and ’2005′ versions of the SSRS service you must interact with in order to obtain these files. In 2010, they seem to have gone away from the Report object to use a more generic model. So instead of getting a Report’s definition, you now get an object’s definition. Makes sense. I also put some comments into the final function so that others can use it.

I think because of the meta-description block it might require PowerShell v2.0 now, but that might be able to be avoided by taking out that block for those of you with an older version. This script can be executed from a server which has access to the report server URL which has PowerShell v2.0 on if that makes it easier.

PowerShell Function

function Export-SSRSReports()
        Downloads report definitions from SSRS into a file structure. Should work with 2005, 2008, 2008 R2 and 2012.
        Uses the ReportService2005 WSDL to return a definition of all the reports on a Reporting Services instance. It then writes these definitions to a file structure. This function is recursive from SourceFolderPath.
		The next step for development of this, would be to allow the reports to be piped into another function/cmdlet.
    .PARAMETER ReportServerName
		The Reporting Services server name (not the instance) from which to download the report definitions.
	.PARAMETER DestinationDirectory
		Destination directory (preferably empty!) to save the definitions to. If the folder does not exist it will be created.
	.PARAMETER SourceFolderPath
		The folder path to the location which reports need obtaining from (e.g. "/Financial Reports"). The function will recurse this location for reports.
	.PARAMETER reportServiceWebServiceURL
		The URL for the 'ReportServer' Web service. This is usually http://SERVERNAME/ReportServer, but this parameter allows you to override that if needs be.

        C:\PS> Export-SSRSReports -ReportServerName "localhost" `
									-DestinationDirectory "C:\SSRS_Reports\" `
									-SourceFolderPath "/Standard Reports"

		[parameter(Mandatory=$True)][string] $ReportServerName,
		[parameter(Mandatory=$True)][string] $DestinationDirectory, 
		[parameter(Mandatory=$False)][string] $SourceFolderPath = "/",
		[parameter(Mandatory=$False)][string] $ReportServiceWebServiceURL = "http://$reportServerName/ReportServer/",
		[parameter(Mandatory=$False)][int] $SSRSVersion = 2008

	# initialise variables
	$items = '';
	$WebServiceProxy = '';
	[string] $ReportServerUri = '';
	$item = '';

    [string] $status = "Get definition of reports from {0} to {1}`n`n" -f $reportServerName, $DestinationDirectory
    Write-Host $status
    Write-Progress -activity "Connecting" -status $status -percentComplete -1


	if ($ssrsVersion -gt 2005) 
		# SSRS 2008/2012
		$reportServerUri = "$ReportServiceWebServiceURL/ReportService2010.asmx" -f $reportServerName
	} else {
		# SSRS 2005
		$reportServerUri = "$ReportServiceWebServiceURL/ReportService2005.asmx" -f $reportServerName
	$WebServiceProxy = New-WebServiceProxy -Uri $reportServerUri -Namespace SSRS.ReportingService2005 -UseDefaultCredential

    #second parameter in ListChildren declares whether recursive or not.
	#2010 service uses the property TypeName rather than Type which the 2005 service uses.
	if ($ssrsVersion -gt 2005) {		 
		$items = $WebServiceProxy.ListChildren($sourceFolderPath, $true) | `
				 Select-Object TypeName, Path, ID, Name | `
				 Where-Object {$_.typeName -eq "Report"};
	} else {
		$items = $WebServiceProxy.ListChildren($sourceFolderPath, $true) | `
             Select-Object Type, Path, ID, Name | `
             Where-Object {$_.type -eq "Report"};

	# If the local (destination) directory does not exist - create it.
    if(-not(Test-Path $destinationDirectory))
        [System.IO.Directory]::CreateDirectory($destinationDirectory) | out-null

	# Hold a count of items downloaded for our progress bar
    $downloadedCount = 0

    foreach($item in $items)
        #need to figure out if it has a folder name
        $subfolderName = split-path $item.Path;
        $reportName = split-path $item.Path -Leaf;
        $fullSubfolderName = $destinationDirectory + $subfolderName;

        $percentDone = (($downloadedCount/$items.Count) * 100)        
        Write-Progress -activity ("Downloading from {0}{1}" -f $reportServerName, $subFolderName) -status $reportName -percentComplete $percentDone

        if(-not(Test-Path $fullSubfolderName))
            #note this will create the full folder hierarchy
            [System.IO.Directory]::CreateDirectory($fullSubfolderName) | out-null

        $rdlFile = New-Object System.Xml.XmlDocument;
        [byte[]] $reportDefinition = $null;
		if ($ssrsVersion -gt 2005) {
			$reportDefinition = $WebServiceProxy.GetItemDefinition($item.Path);
		} else {
			$reportDefinition = $WebServiceProxy.GetReportDefinition($item.Path);

        [System.IO.MemoryStream] $memStream = New-Object System.IO.MemoryStream(@(,$reportDefinition));

        $fullReportFileName = $fullSubfolderName + "\" + $item.Name +  ".rdl";

        $rdlFile.Save( $fullReportFileName);
        Write-Host " *`t$subfolderName\$reportName.rdl" -foregroundColor White
        $downloadedCount += 1

	Write-Host "`n`nDownloaded $downloadedCount reports from $reportServerName $subfolderName to $fullSubfolderName" -foreground green

Next Steps

The next step is to create a function which can follow a folder structure of RDL files and upload those definitions to a report server via the report server service – obviously creating the necessary folders as it goes. I’ve already written this PowerShell script so I’ll update this page with a link when I publish the post.

Also, we would need to hook up all the data sources which would point to invalid references

The final steps would be to obtain all the subscriptions which existed in the previous system and out/in those some how.

For anyone requiring the reference materials from MSDN:

From → PowerShell

  • Al in SoCal

    After trying like 5 of these codes using Google to find them – this was the only one that worked in my environment – thanks very much for this!

  • Keith Ramsey

    I had to make a change to your code.
    When there is only one report definition on the website, a problem occurs with the items. This fixed it.
    $items = @($WebServiceProxy.ListChildren($sourceFolderPath, $true) | Select-Object Type, Path, ID, Name | Where-Object {$_.type -eq “Report”});

    • Dan Thompson

      Thanks Keith, i’ll add that to the post